Manual Calendar Assignment

Last Updated: October 3, 2025 Document Version: 1.0 Prepared for: Emgage HRMS Implementation Team

Manual Calendar Assignment

The manual calendar module enables HR administrators to assign specific attendance calendars to one or more employees for precise period management and exception handling. This is vital for unique shift structures, new joiners, or outlier cases requiring manual intervention.

Module Overview

success Manual Assignment Advantages Key benefits of manual calendar assignment:

Customization: Assign special attendance calendars to individuals or groups.

Advanced Filtering: Precisely select employees using detailed HR and organizational fields.

Targeted Date Ranges: Apply calendars for exact periods, from onboarding through to contract end.

One-click Bulk Action: Assign or reset calendars for many employees at once.

Control Exception Cases: Manage employees with non-standard schedules, or deviations from default settings.

Assigning a Manual Calendar

The assignment process uses employee selection together with a specific date window.

When to Use Manual Calendar Assignment

Typical Scenarios:

New joiners with onboarding requirements differing from default schedule.

Project teams working in alternate shifts or time zones.

Employees with medical or personal situations requiring temporary modifications.

Bulk changes to cover holiday seasons, events, or company policy updates.

Correction of default calendar assignment errors.

"Assign Calendar" Process

Step-by-Step Process:

Set the Date Range: Enter "From Date" and "To Date" for the intended calendar period.

Filter Employees: Use the right-hand filter panel to find employees by status, branch, department, designation, grade, employment type, and more.

Select Employees: Choose relevant employees in the result table.

Assign Calendar: Click the "Assign" button to apply the selected calendar for the specified period.

Review/Reset: Use "Reset" to clear assignments or adjust period/selection as needed