Correction

Last Updated: Oct 06,2025. Document Version: 1.0 Prepared for: Emgage HRMS Implementation Team

Correction

** Attendance Correction System** The Correction feature allows employees and administrators to request and manage attendance corrections for missed or incorrect punch records. This system provides a comprehensive workflow for submitting, reviewing, and approving attendance correction requests with detailed tracking and status management.

Overview Features

Correction Management Benefits

The Attendance Correction system enables efficient handling of attendance discrepancies, offering:

Request Submission: Employees can submit correction requests for missed punches or timing errors.
Approval Workflow: Structured approval process with status tracking.
Dual View System: Separate views for pending requests (List) and approved/rejected items (Approvals).
Status Monitoring: Real-time tracking of correction request statuses with visual indicators.
Filter Options: Advanced filtering to locate specific correction requests quickly.
Bulk Management: Process multiple correction requests efficiently.
Detailed Records: Comprehensive information for each correction request including reasons and timestamps.

Interface Overview

list

Tab Structure

The Correction interface provides two main tabs:

List Tab: Displays all pending correction requests awaiting action.
Approvals Tab: Shows approved and processed correction requests with count badge.

Creating a Correction Request

Request Submission Process

Step-by-Step Request Creation:

Access Request Form: Click the "+ Request" button in the top-right corner.
Complete Required Fields: Fill in all mandatory fields marked with asterisk (*).
Submit Request: Click "Submit" to send the request for approval.

Correction Request Form

request

Form Fields:

Employee* (Required): Select the employee from dropdown menu
Correction Date* (Required): Select the date for which correction is needed
Date picker format: DD-MMM-YYYY (e.g., 30-Sep-2025)
Cannot select future dates
In Time* (Required): Enter the correct check-in time
Out Time* (Required): Enter the correct check-out time
Reason* (Required): Select reason from dropdown menu
Forgot to Punch In
Forgot to Punch Out
Wrong Punching
Other (with explanation)

Form Actions:

Reset: Clear all entered data and start over (red button)
Submit: Submit the correction request for approval (blue button)

Status Indicators

info

Visual Status System

The system uses colored dot indicators to show approval progress:

Status Color Codes:

🟢🟢🟢 (Three Green Dots): Fully approved at all levels
🟢🟢 (Two Green, One Gray): Approved at two levels, pending third level
🟢 (One Green, Two Gray): Approved at first level, pending further approval
** (Two Gray, One Red)**: Rejected at final approval level
** (Three Gray Dots)**: Pending initial review, no action taken
🟢🟢 (Two Green, One Red): Approved initially but rejected at final level

Approvals Tab

info

In this section, authorized admins and managers can view all pending correction that require approval. They can review, manage, and take the necessary actions directly from this tab.

approval

Approvals Tab Features:

Processed Requests: Displays all approval correction requests
Same Table Structure: Maintains identical column layout as List tab
Status Verification: Confirms approval levels and final decisions
Action workflow: Shows complete approval workflow

Approved Request Details:

Employee Names: Clear identification of employees
Request Types: All shown as "In Out Punch Correction"
Processing Dates: Dates when requests were approved
Time Records: Both requested and actual times displayed
Reasons: Original reasons for correction maintained
Final Status: Visual confirmation of approval completion

Advanced Filtering

filter

Accessing Filters:

Click the filter icon (funnel symbol) in the top-right area to open the comprehensive filter panel.

Employee Information Filters:

Employee Status: Filter by employment status
Default: Active employees
Options: Active, Inactive, All
Employee: Search and select specific employee names
Searchable dropdown menu
Multiple employee selection capability
SBU (Strategic Business Unit): Filter by business unit
Dropdown selection
Organizational hierarchy based
State: Filter by employee location/state
Geographic filtering option
Multi-state selection available
Branch: Filter by office branch
Branch-wise data segregation
Multiple branch selection
Designation: Filter by job designation
Role-based filtering
Hierarchical position selection
Department: Filter by department
Departmental data view
Cross-department selection
Grade: Filter by employee grade level
Grade-based classification
Multiple grade selection

Filter Actions

Filter Panel Buttons:

Reset: Clear all selected filters and return to default view (red button)
Search: Apply selected filters to the data table (blue button)

Request Management Actions

Reject Requests

Cancellation Process:

For pending requests in the List tab:

Locate Request: Find the correction request to be cancelled
Click Cancel Icon: Click the (X) icon in the "Cancel Request" column
Confirm Cancellation: System may prompt for confirmation
Request Removed: The request is withdrawn and removed from pending list

** Important Cancellation Rules** Cancellation Limitations:

Only pending requests can be cancelled

Approved requests cannot be cancelled through this interface

Once cancelled, the request must be resubmitted as new if still needed

Cancellation is immediate and cannot be undone

Common Correction Scenarios

Typical Correction Reasons

Forgot to Punch Out:

Employee punched in but forgot to punch out at day end
Request corrects missing out-punch with appropriate time

Forgot to Punch In:

Employee started work but forgot to punch in
Request adds missing in-punch for the day

Wrong Punching:

Employee punched at incorrect time or location
Request corrects erroneous punch data

System/Device Error:

Technical issues prevented proper punch recording
Request rectifies system-related attendance errors

Best Practices

** Correction Management Tips** Effective Request Handling:

Timely Submission: Submit correction requests within policy limits (typically 7 days)

Accurate Information: Provide exact times and clear reasons

Supporting Evidence: Keep relevant documentation for verification

Policy Compliance: Follow monthly correction limit guidelines

Regular Monitoring: Check request status regularly

Communication: Coordinate with supervisors for quick approvals

Bulk Processing: Use filters to process similar requests together

Troubleshooting

Common Issues and Solutions

Request Not Appearing:

Check filter settings - may be filtering out the request
Verify correct tab (List vs Approvals)
Refresh the page to load latest data

Cannot Submit Request:

Ensure all required fields (*) are completed
Verify In Time is before Out Time
Check if monthly correction limit has been reached
Confirm correction date is within allowed timeframe

Status Not Updating:

Approval workflow may have multiple levels pending
Contact immediate supervisor to check approval queue
System may require time to refresh status

Correction

Correction

Overview Features