Attendance Processing & Payroll Readiness
Last Updated: October 3, 2025 Document Version: 1.0 Prepared for: Emgage HRMS Implementation Team
Attendance Processing & Payroll Readiness
The portal offers streamlined attendance processing with integrated payroll support, including calculation of net working hours, status filtering, and mandatory data finalization steps before payroll runs.
Module Overview
success Processing Benefits Attendance processing features ensure payroll events are based on verified data by:
Guaranteeing Data Integrity: Freeze attendance records to prevent last-minute changes.
Calculating Net Hours: Automated workflows for updating and verifying net working hours.
Supporting Bulk Actions: Process, freeze, and unfreeze hundreds of records in one action.
Payroll Linkage: Only employees with finalized attendance are eligible for payroll.
Comprehensive Filters: Refine record sets by numerous HR criteria before action.
Method A: Recalculate Net Working Hours
This function lets administrators compute net working hours for individual or selected employees across a customizable date range.
When to Use "Recalculate Net Working Hours"
Ideal Scenarios:
Correcting or updating attendance after manual modifications.
Reconciling discrepancies due to missed punches or overrides.
Running monthly net working hour calculations before payroll.
Post-event adjustments (holidays, outages, corrections).
Accurate computation for compliance or audits.
"Recalculate Net Working Hours" Process
Step-by-Step Process:
Open the Process attendance portal
Employee Selection: Choose one or more employees for recalculation.
Review Selection: Verify employee count, date range, and any applied filter.
Execute Calculation: Click "Recalculate Net Working Hours" to process selected employees.
Result Update: Portal updates net working hours for all targeted records.
Method B: Freeze Attendance
Freezing attendance finalizes all entries for a period, ensuring no further changes before payroll.
When to Use "Freeze Attendance"
Ideal Scenarios:
Locking monthly attendance before running payroll.
Enforcing audit or compliance windows.
Preventing retroactive modifications after verification.
Readying records for payroll processing and reporting.
"Freeze Attendance" Process
Step-by-Step Process:
Select Date Range: Choose required month using filters (e.g., September 2025).
Apply Employee Filters: Refine list by department, grade, type, or attendance status.
Bulk Select Employees: Check employees to freeze for the month.
Initiate Freeze: Click "Freeze Attendance" for selected employees.
Confirmation & Lock: Records are locked and marked as frozen; required for payroll.
