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Biometric Configuration Requirements

Last Updated: February 24, 2026
Document Version: 1.0

Overview​

This guide explains how to connect your biometric attendance machine with the HRMS system.

After setup, employee punch-in and punch-out data will automatically appear in HRMS.
This helps HR teams manage attendance easily without manual entry.

What This Setup Helps With
  • Automatic attendance tracking
  • Accurate employee punch records
  • No need for manual attendance entry
  • Faster HR attendance processing

Basic Requirements​

Please make sure the following things are ready before integration.

Important
  • The biometric machine must be connected to the office network (LAN).
  • Biometric software must be installed on a computer or server.
  • Auto Download option must be turned ON.
  • Attendance data should automatically save in the system database.
  • The system computer should be turned ON before employees arrive.
  • Do not shut down the system until all employees finish punching out.
  • For best results, keep the system running all the time (24/7).

Attendance Data​

The biometric system saves attendance data in a table with the following details.

FieldMeaning
Index_NoUnique number for each record
Card_NoEmployee ID or card number
In_Out_TimeDate and time of punch
ModePunch IN or Punch OUT

Example Record​

Employee IDActionDate & Time
12345IN2025-02-05 08:00:00
67890OUT2025-02-05 17:00:00
Note

The date and time must follow this format:

YYYY-MM-DD HH:MM:SS

Example: 2025-02-05 08:00:00

Information We Need From You​

To connect the biometric system with HRMS, please share the following details.

Required Details
  • SQL Server Version
  • Database Name
  • Attendance Table Name
  • Column Names
  • Server Name
  • Login Type (Windows / SQL)
  • SQL Port Number (Default: 1433)

Remote Access​

After everything is ready, our technical team will need remote access to the system where the biometric database is installed.

This is required to:

  • Connect the biometric system with HRMS
  • Install the integration service
  • Test the attendance data

Good Practices​

To keep the system running smoothly:

Tips
  • Keep the system computer running during office hours
  • Check that attendance punches are being recorded
  • Take regular backups of the database
  • Allow only authorized people to access the system

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