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Footer Signatures

Last Updated: October 26, 2025
Document Version: 1.0
Prepared for: Emgage HRMS Implementation Team

Footer Signatures configuration allows you to create and manage digital signatures that can be referenced and used across various documents, certificates, letters, and other official communications within the system.

Footer Signatures Management

Signature Management​

Create and store digital signatures that can be reused across multiple documents and forms.

Signature Management Interface

Core Features:

• Add Signatures: Upload or create digital signatures for authorized personnel
• Signature Storage: Centralized storage of all organizational signatures
• Reference System: Signatures can be referenced from other sections like certificates, HR letters, and official documents

This centralized approach ensures consistent signature
management across all organizational documents.

Usage Across System​

• Certificates: Use stored signatures for employee certificates and awards • HR Letters: Apply signatures to official HR correspondence and letters • Documents: Reference signatures in various HR documents and forms • Official Communications: Add authorized signatures to formal communications

Signatures added here become available for selection in
other document sections throughout the system.

Key Features​

Centralized Management: Single location to manage all organizational signatures.

Reusability: Once added, signatures can be used across multiple documents and sections.

Access Control: Ensure only authorized signatures are available for document signing.

Quality Maintenance: Maintain consistent signature quality and format across all documents.

Configuration Benefits​

Efficiency: Avoid repeatedly uploading signatures for different documents.

Consistency: Ensure uniform signature appearance across all official documents.

Security: Controlled access to authorized signatures only.

Integration: Seamless integration with certificates, letters, and other document sections.

Usage Notes​

  • Signatures added here become available for selection in other document sections
  • Commonly used for HR certificates, official letters, and formal documents
  • Supports various signature formats and maintains quality standards
  • Provides centralized control over organizational signature usage

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