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Need Based Leave (NBL)​

  • Need Based Leave (NBL) allows employees to take leave for genuine personal or urgent needs that are not covered under other leave types.
  • This leave provides flexibility to handle unforeseen situations as per company policy.

Basic Information​

Configure the following fields:

  • Policy Name : NBL_Advance
  • Leave Code : NBL
  • Description : Need-Based Leave Advance Policy

Calendar Settings​

Configure the following fields:

  • Leave Calendar : Calendar Year (January – December)
  • Policy Start Date : 01-Feb-2026

Year End Settings​

Configure the following fields:

  • Year End Closing : Manual
  • Allow Next Year Leave Requests : No

Switching to Advance Settings​

Where to Enable Advance Settings​

  • Use the Advance Configuration toggle at the top-right
  • Turn the toggle ON
  • Confirm by clicking Yes in the popup

The policy is now converted from Basic Policy to Advance Policy.

Advance Settings Toggle

Leave Allotment​

Leave Allotment Settings

Leave Configuration​

  • Leave Balance Source : Date of Joining
  • Leave Allotment Based On : Monthly
  • Allotment Type : Fixed
  • Calculation Based On : Calendar Days
  • Number of Leaves per Cycle : As per company requirement

NBL is generally allotted on a limited or conditional basis depending on organizational needs.

Application Rules​

Application Rules

Restrict Application During Initial Days​

  • Employees can apply for NBL only after completing the defined eligibility period.
  • Eligibility can be based on Date of Joining or Date of Confirmation.

Advance Notice Rule​

  • Applicable for : ≥ 0.5 leave day
  • Advance Notice Required : 2 working days
  • Application Timing : Before the leave date

This ensures proper planning and approval for need-based absences.

Restrict During Probation​

  • Maximum leave allowed during probation: Limited or configurable
  • Prevents misuse of NBL during early employment stages.

Supporting Document Requirement​

  • Supporting documents can be made mandatory
  • Required for special or extended NBL requests

Note: These rules are not applicable for admin users.

Usage Limits & Restrictions​

Limits Configuration

Per Request Limits​

  • Minimum Days per Request : 2 days
  • Maximum Days per Request : 7 days

Gap Between Applications​

  • Minimum gap between two NBL applications: 5 days

Sandwich Rules​

Sandwich rules decide whether holidays or week-offs between leave days are counted as leave.

Rule 1: Leave – Week-Off/Holiday – Leave​

  • Applicable: Yes
  • Applicable On: Week-Off & Holiday
  • Minimum Week-off/Holiday: 1 day

Example:
Friday (Leave) → Saturday (Holiday) → Monday (Leave)
Saturday will be counted as leave.

Rule 2: Week-Off/Holiday – Leave – Week-Off/Holiday​

  • Applicable when leave is taken between two holidays/week-offs
  • Minimum combined holidays/week-offs: 2 days(as per given in policy)

Example:
Saturday (Holiday) → Monday (Leave) → Tuesday (Holiday)
Monday is treated as sandwich leave.

Carry Forward & Encashment​

Carry Forward Settings

  • Carry Forward Allowed : 0
  • Unused Leave at Year End : Lapsed
  • Encashment : Not Allowed

NBL is intended for immediate needs and does not carry forward to the next cycle.

Who Gets This Policy​

Who Gets It

This policy is applicable based on:

  • SBU
  • Department
  • Role
  • Location

Only employees matching the defined criteria will be eligible for NBL.

Review Policy​

  • By clicking on Review Policy button we can review our policy before submitting.
  • It will look like this :

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