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Optional Holiday (OH)​

  • Optional Holiday (OH) allows employees to choose specific holidays from a predefined optional holiday list as per company policy. This provides flexibility to employees to observe festivals or occasions relevant to their personal, cultural, or regional preferences.

Basic Information​

  • Policy Name : Optional Holiday Advance
  • Leave Code : Opt Holiday
  • Description : Optional Holiday Advance (OH)

Calendar Settings​

  • Leave Calendar : Calendar Year (January – December)
  • Policy Start Date : 01-Feb-2026

Year End Settings​

  • Year End Closing : Manual
  • Allow Next Year Leave Requests : Yes

Switching to Advance Settings​

Where to Enable Advance Settings​

  • Use the Advance Configuration toggle at the top-right
  • Turn the toggle ON
  • Confirm by clicking Yes in the popup

The policy is now converted from Basic Policy to Advance Policy.

Basic Leave Details​

Basic Leave Details

Policy Information​

  • Policy Name: Optional Holiday Advance
  • Leave Code: Opt Holiday
  • Description: Optional Holiday Advance (OH)

Calendar Settings​

  • Leave Calendar: Calendar Year (January to December)
  • Policy Starts From: February 2026 (Defines when the policy becomes active)

Year End Settings​

  • Year End Closing: Manual
  • Allow Next Year Leave Requests: Enabled (Employees can request leave for the next calendar year)

Leave Allotment​

Leave Allotment `

Leave Configuration​

  • Leave Balance From: Date of Joining
  • Leave Allotment Based On: Yearly
  • Cycle: Start of the cycle(Yearly)

Allotment Rules​

  • Allotment Type: Fixed
  • Calculation Based On: Non-attendance
  • Pro Rata: Enabled
  • Round Off: Nearest

Number of Leaves​

  • Leaves Per Cycle: 5
  • Total Leaves Per Year: 5

Probation Rule​

  • Leave allotment during probation will be same as confirmed employees

Application Rules​

Application Rules

Eligibility Rules​

  • Employees can apply for leave after the leave date
  • Leave balance is visible once the policy becomes effective

Application Restrictions​

  • Employees are restricted to apply for:
    • 0.5 leave or more
    • N/A working days after the leave date
  • Rules are not applicable to Admin users

Usage Limits & Restrictions​

Per Request Limits​

  • Minimum Leave Per Request: 0.5 day
  • Maximum Leave Per Request: As per available balance

Additional Rules​

  • Optional Holiday cannot be combined with:
    • Auto-present attendance policy
    • Flexible attendance policy

Carry Forward & Encashment​

Carry Forward Rules​

  • Carry Forward: Not applicable
  • Unused Optional Holidays will be lapsed

Encashment​

  • Encashment on Separation: Not allowed
  • Encashment at Year End: Not allowed

Who Gets This Leave​

Who Gets It

Applicability Criteria​

  • Leave policy is applicable based on:
    • SBU
    • Department
    • Role
    • Location

Only employees matching the defined conditions will be eligible for this Optional Holiday policy.

Note: Optional Holiday will not be applicable to auto-present and flexible attendance policies.

Review Policy​

  • By clicking on the Review Policy button, administrators can review the complete policy before submitting.
  • The policy summary will look like this:

Policy Detail

list

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