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Privilege Leave (PL)​

  • Privilege Leave (PL) is a paid leave earned by an employee over time, which can be used for planned personal needs or long vacations as per company policy.

Basic Information​

  • Policy Name : PL_Advance
  • Leave Code : PL
  • Description : Privilege Leave Advance Policy

Calendar Settings​

  • Leave Calendar : Calendar Year (January – December)
  • Policy Start Date : 01-Feb-2026

Year End Settings​

  • Year End Closing : Manual
  • Allow Next Year Leave Requests : No

Switching to Advance Settings​

Where to Enable Advance Settings​

  • Use the Advance Configuration toggle at the top-right
  • Turn the toggle ON
  • Confirm by clicking Yes in the popup

The policy is now converted from Basic Policy to Advance Policy.

1. Basic Leave Details​

Basic Leave Details

Policy Information​

  • Policy Name: PL
  • Leave Code: Privilege Leave
  • Description: Privilege Leave (PL)

Calendar Settings​

  • Leave Calendar: Calendar Year/Financial Year (January to December or April to March)
  • Policy Starts From: February 2026 (Defines when the policy becomes active)

Year End Settings​

  • Year End Closing: Manual
  • Allow Next Year Leave Requests: Disabled (Employees cannot request leave for the next calendar year)

2. Leave Allotment​

Leave Allotment

Leave Configuration​

  • Leave Balance From : Date of Joining
  • Leave Allotment Based On : Monthly
  • Cycle : Monthly

Allotment Rules​

  • Allotment Type : Attendance base
  • Calculation Based On : Calendar Days
  • Round Off : Disabled
  • Leave Allocation in Joining Month : Month-wise

Number of Leaves​

  • Leaves Per Cycle : 1
  • Total Leaves Per Year : 12

3. Application Rules​

Leave Allotment

Eligibility Rules​

  • Employees can apply for leave 0 days after Date of Joining
  • Leave application is restricted before eligibility
  • Restriction during initial days and probation is enabled

Application Restrictions​

  • Employees cannot apply:
    • For more than 0.5 leave days
    • Without sufficient leave balance
  • Monthly leave usage is limited to available balance only

Additional Rules​

  • Leave application during notice period : Disabled
  • Supporting document requirement : Disabled
  • Applying before leave balance allocation : Disabled

4. Usage Limits & Restrictions​

Usage Limits

Per Request Limits​

  • Minimum Days Per Request: 0.5 day
  • Maximum Days Per Request: 3 days

Gap Between Applications​

  • Minimum Gap: 3 days between two leave applications

Sandwich Leave Rules​

  • Disabled for:
    • Leave – Week Off – Leave
    • Holiday – Leave – Holiday

5. Carry Forward & Encashment​

Carry Forward

Carry Forward Rules​

  • Carry Forward Enabled
  • Maximum Carry Forward Allowed: 6 leaves
  • Remaining balance after limit will be Lapsed

Encashment​

  • Encashment on Separation: Disabled
  • Encashment at Year End: Disabled

6. Who Gets This Leave​

Who Gets It

Applicability Criteria​

  • Leave policy is applicable based on:
    • Department
    • Role
    • SBU
    • Location

Only employees matching the defined conditions will be eligible for this leave policy.

Review & Submit​

  • Review all configurations by clicking on the Review Policy button.
  • Click Submit.
  • Policy is saved and becomes active as seen on the Leave Code Policy List page.

Review

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