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Sick Leave (SL)​

Sick Leave Advance Policy is a leave policy configuration that allows an organization to pre-define all rules and conditions related to sick leave in advance, instead of handling them manually.

Basic Information​

Define the basic identity of the sick leave policy.

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Configure the following fields:

  • Policy Name : Sick Leave Adv
  • Leave Code : SL
  • Description :Sick Leave Advance Policy

Calendar settings​

  • Leave Calendar : Calendar Year (January – December) / Financial Year (April - March)
  • Policy Start Date : 01-Feb-2026

Year End Settings​

  • Year End closing - Auto/Manual
  • Allow Next Year Leave Requests : Yes/No

This step ensures the policy is correctly identified and available for use.

Leave Allotment​

Decide how many sick leaves employees receive and when

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Key Configurations:​

  • Leave balance starts from: Date of Joining
  • Allotment based on: Yearly
  • Leave credited: Start of the cycle
  • Allotment type: Fixed
  • Number of leaves per year: 5 days
  • Attendance based: Not applicable

Probation:​

  • Employees under probation receive the same allotment as confirmed employees because the toggle is off. This ensures a fixed number of sick leaves are credited yearly.

Application Rules​

Control when and how employees can apply for sick leave.

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Rules Configured:​

  • Employees can apply immediately after joining
  • Leave balance is visible before eligibility
  • Employees can apply leave before or after leave date
  • Supporting document mandatory for leave ≥ 4 days
  • Employees can apply during probation
  • Employees can apply during notice period
  • Applying leave before balance allocation is not allowed

These rules help enforce compliance and documentation.

Limits​

Set usage restrictions per request.

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Limits Defined:​

  • Minimum days per request: 0.5
  • Maximum days per request: 5
  • Gap between applications: 0 days
  • Monthly limit: Not applied
  • Yearly limit: Not applied

Sandwich Rules:​

  • Leave + Weekoff/Holiday + Leave → Not applicable
  • Weekoff/Holiday + Leave + Weekoff/Holiday → Not applicable

This ensures flexibility without sandwich leave deduction.

Carry Forward​

Define year-end handling of unused sick leave.

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Configuration:​

  • Carry Forward: Enabled
  • Maximum carry forward: 0 days
  • Remaining balance: Lapsed
  • Encashment: Disabled
  • Encashable on separation: Disabled

Unused sick leaves will lapse at the end of the year.

Who Gets It​

Decide which employees the policy applies to.

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Applicability Rules:​

  • Applied based on SBU
  • Specific SBUs selected
  • Only employees matching these conditions are eligible

This allows controlled rollout of the policy.

Review & Submit​

  • Review all configurations by clicking on the Review Policy button.

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  • Click Submit.

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  • Policy is saved and becomes active as seen on the Leave Code Policy List page.

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