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condolence-leave

To make a new leave code policy, click on the + Add button on the Leave Code Policy List page.

Leave Code Policy Page​

After clicking + Add, you will see a page like this:

Fill the Details​

Enter the following information:

  • Policy Name: Condolence Leave
  • Leave Code: Condolence Leave(CDL)
  • Description: Condolence Leave

Calendar Setting​

Leave Calendar: Select the leave calendar type:

  • Calendar Year – January to December
    The leave year starts on 1st January and ends on 31st December. All leave allotments, usage, carry forward, and year-end processing are calculated within this period. This option is commonly used by organizations that follow the standard calendar year for HR and reporting.

  • Financial Year – April to March
    The leave year starts on 1st April and ends on 31st March of the next year. Leave balances and carry forward are managed within this financial cycle. This option is widely used by organizations that align leave policies with the financial year.

Policy Start From:

  • Defines the month and year from which the leave policy becomes effective.

Year End Setting​

Choose how leave balance is handled at year end:

  • Auto : Balance is auto-updated on the first date of the new year.

  • Manual : Balance is updated after freezing the last month's attendance.

Allow Next Year Leave Requests:

  • Disabled : Employees can apply only for the current year’s leave.

  • Enabled : Employees can apply for leave for the next year.

Basic Leave Policy​

Leave Allotment Based On​

  • Usually Condolence Leave is given one-time to the employee for there entire employment period.

  • Note: For one-time leave, the system uses the Date of Joining by default.

  • One Time
    Leave is credited only once.
    Example: 3 condolence leaves given at the start of the year.

Number of Leaves per Cycle​

This field defines how many leaves are given in each selected cycle.

Example

  • 3 leave per cycle
  • Result: 3 leaves for entire employment period

The calculation automatically changes based on the selected cycle (Monthly, Quarterly, Yearly, etc.).

Carry Forward​

  • Disabled
    Unused leaves will not be carried forward to the next year.

  • Enabled
    Unused leaves will be carried forward to the next year.

Who Gets This Leave​

Under Who gets it, define the applicability criteria.

Steps

  1. Click on Add rule
  2. Select criteria such as SBU
  3. Apply Any in or Not conditions

This ensures the policy is applied only to eligible employees.

Show All Members​

This option displays all policy members along with their ID and name.
It also allows searching and downloading the data in PDF, Excel, or CSV format.

Review and Submit​

  1. Click on Review Policy to verify all entered details.
  2. Click Submit to create the Privilege Leave policy.

A success message confirms that the Privilege Leave policy has been created successfully.

Summary​

Condolence Leave is a short-term leave provided to employees during the loss of an immediate family member:

  • Granted for a limited number of days based on company policy
  • Applicable in the event of bereavement of an eligible family member
  • Helps employees take time off to cope with loss and attend related rituals
  • Intended to provide emotional support during difficult times

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