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Compensatory Off (Comp-Off)

Overview​

Compensatory Off (Comp-Off) allows employees to avail leave against extra working hours or days worked on holidays, week-offs, or approved off days.

This document explains the end-to-end process of applying, approving, and cancelling Comp-Off in the Leave module.

Step 1: Raise Extra Working Request​

Employees must first submit an Extra Working Request to earn Comp-Off.

request

Fields:

  • Employee – Name of the employee requesting extra working.
  • Extra Working Date – Date on which extra work was performed.
  • Extra Worked From – Start time of extra working.
  • Extra Worked To – End time of extra working.
  • Reason – Reason for extra working (mandatory).

Click Submit to raise the request.

Step 2: Approve / Reject Extra Working​

Managers review extra working requests for approval.

approve-reject

Actions:

  • Approve – Approves the extra working request.
  • Reject – Rejects the request with remarks.
  • Remarks – Mandatory comments while approving or rejecting.

Once approved, the employee becomes eligible for Comp-Off.

Step 3: Apply Comp-Off Leave​

After approval, employees can apply for Comp-Off leave.

apply

Fields:

  • Employee – Auto-selected employee name.
  • Leave Code – Select Comp-Off.
  • From Date / To Date – Select leave date(s).
  • Leave Timing – Full Day / Half Day.
  • Balance – Displays available Comp-Off balance.
  • Reason – Mandatory reason for leave.

Click Submit to apply.

Step 4: Comp-Off Leave Status​

Submitted Comp-Off requests appear under Leave Application List.

Key Columns:

  • Employee – Name of employee.
  • Type / Code – Leave type (Comp-Off).
  • Start Date / End Date – Leave duration.
  • Total Leaves – Number of days applied.
  • Requested Date – Date of request.
  • Reason – Leave reason.
  • Status – Approval status.
  • Cancel Request – Option to cancel pending requests.

Step 5: Approval of Comp-Off Leave​

Managers can approve or reject Comp-Off leave requests.

Approv_comp-off

Actions:

  • Select one or more requests.
  • Enter remarks.
  • Click Approve or Reject.

Step 6: Cancel Comp-Off Leave​

Employees can cancel Comp-Off leave before or even after approval by clicking on the x.

cancel

Cancellation Reasons:

  • Function postponed
  • Need to update proper date of leave
  • Not required as of now
  • Wrong leave application
  • Other reason

Click Yes to confirm cancellation.

Important Notes​

  • Extra Working approval is mandatory to earn Comp-Off.
  • Comp-Off balance is shown at the time of leave application.
  • Comp-Off validity depends on company leave policy.
  • Approved Comp-Off reduces available balance.
  • Cancelled requests restore the balance if applicable.

Conclusion​

The Compensatory Off feature ensures fair compensation for employees working beyond regular schedules, while maintaining transparent approval and tracking mechanisms.

Turn on the permission :

Prerequisites​

  • Logged in to the EMGAGE Dashboard
  • Access to Admin
  • Permission to manage Role Master

Accessing Role Master​

Use the Search option in the EMGAGE dashboard and search for Role Master.

Edit Admin Role :

  • From the Role Master list, Find & Edit Admin.
  • Search for compensatory off(available under the leave module)

This section displays all available compensatory off in checkbox format.

role_master

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