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Extra Working Payment

Last Updated: October 6, 2025 Document Version: 1.0 Prepared for: Emgage HRMS Implementation Team

This module provides payment and compensatory off (Coff) management for employees working extra hours, with detailed approval and recalculation flows.

Tab Navigation​

  • List: All overtime payment records and statuses.
  • Coff Approval: Compensatory Off approval and tracking.
  • OT Approval: Overtime payment approval.

List Dashboard​

View, filter, and manage all overtime payment records.

Extra Working Payment List

Columns:

  • Employee: Name of employee.
  • Work Type: Type (Over Time).
  • Apply Date: When overtime was requested.
  • Time Range: Working hours (start-end).
  • Actual Hour(s)/Day(s): Calculated time with H (hour) indicator.
  • Payment Approval Status: 'Approved' or 'Pending'.
  • Month Year: Period of payment.
  • Payment Formula: Payment method (e.g., fixed amount, % of gross).
  • Payment Approval Date: Date of final approval.
  • Payment Status: Pending or Paid.
  • Amount: Final payable amount.

Re-Calculate Extra Working Amount​

Click the blue Re-Calculate button to open a modal for updating payment amounts due to salary revision or corrections.

Re-Calculate Extra Working Amount

Popup Fields:

  • Employee: Name.
  • Work Type: Overtime type.
  • Apply Date: Request date.
  • Amount: Previously calculated.
  • New Amount: Revised after recalculation.
  • Payment Approval Status/Date: Current status and approval date.
  • Payment Status: Pending/Paid.

Note: Only adjust if salary revision impacts payment. Leave unchanged if the original amount stands.

OT Approval Tab​

Bulk approve overtime payments for processed extra working hours.

OT Approval

Functions and Fields:

  • Filter by Month/Year.
  • Approve Payment: Button for mass-approval.
  • Employee: Select employees.
  • Apply Date/Time Range: Original work details.
  • Actual Hour(s)/Day(s): System-calculated working time.
  • Payment Formula: How pay is computed (e.g., 150% of gross).
  • Amount: Computed payout per entry.

Coff Approval Tab​

Approve or reject employee compensatory off requests as an alternative to monetary overtime.

Columns:

  • Employee: Applicant name.
  • Apply Date: Coff request date.
  • Time Range: Comp-off eligible work period.
  • Actual Hour(s)/Day(s): Time worked.
  • Amount: Number of Coff hours/days earned.

Key Details:

  • Requests shown if employees have chosen Coff instead of payment for extra work.
  • Approvers review and either approve or reject these requests.
  • Once approved, Coff balance updates for use as future leave.

General Workflow​

  1. Employee completes overtime and submits request.
  2. System calculates payment and/or Coff earned.
  3. Manager/HR reviews and approves in relevant tab (Coff Approval or OT Approval).
  4. HR may recalculate payment if salary revision occurs, using the modal.
  5. Once approved, payment status updates to 'Paid' or Coff accrues to employee balance for future use.

Key Features​

  • Bulk Approval: Handle multiple requests together via checkboxes and bulk actions.
  • Status Visibility: Easily track progress via status (Approved/Pending/Paid).
  • Monthly/Year Filter: Find requests by specific payroll period.
  • Re-Calculation: Update payments for revised payrolls as needed.

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