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Optional Holiday (OH)​

  • Optional Holiday (OH) allows employees to take leave on select optional or festival days based on personal, cultural, or regional preferences.
  • These holidays can be availed from the predefined list provided by the organization.

Create Optional Holiday Policy​

To create a new Optional Holiday (OH) policy, click on the + Add button on the Leave Code Policy List page.

Leave Code Policy Creation Page​

After clicking + Add, the Basic Leave Details page will open as shown below:

Optional Holiday Policy Page

Basic Leave Details​

Configure the following fields:

  • Policy Name
    Enter the name of the Optional Holiday policy.

  • Leave Code
    Select or enter a unique code for Optional Holiday.

  • Description
    Provide a brief description of the Optional Holiday leave type.

Calendar Settings​

Under Calendar Settings, configure the following options:

  • Leave Calendar
    Choose whether the leave policy follows:

    • Calendar Year (January to December)
    • Financial Year (April to March)

  • Policy Starts From
    Select the date from which the policy becomes active.

Basic Leave Policy Configuration​

Leave Balance Eligibility​

Define when employees become eligible for Optional Holiday:

  • Date of Joining
  • Date of Confirmation

Leave Allotment Based On​

Select how Optional Holidays are allotted:

  • Yearly
  • One Time

Number of Leaves per Cycle​

Specify the number of Optional Holidays allowed per year.
Employees may choose from the approved optional holiday list.

When Do They Get It?​

Define when the Optional Holiday balance is credited:

  • Start of the Cycle

Carry Forward​

Enable or disable carry forward to decide whether unused Optional Holidays can be carried to the next cycle.

Year End Settings​

Configure year-end behavior for the Optional Holiday policy:

  • Year End Closing
    Choose between:

    • Auto
    • Manual

  • Allow Next Year Leave Requests
    Enable this option if employees are allowed to apply for next year’s Optional Holidays in advance.

Who Gets This Leave​

Under Who gets it, define the applicability rules for Optional Holiday.

Steps:

  1. Click Add rule
  2. Select applicable criteria such as:
    • Role , Designation , Department , Employee , Employement-Type , State , Branch , SBU , Pay Cadre , Employee Type
  3. Use == , != , Any in , Not in , Is null , Is not null conditions to include or exclude employee groups.

Review and Submit​

  1. Click Review Policy to verify all configurations.
  2. Click Submit to save the Optional Holiday policy.

A confirmation message will appear after successful creation.

Optional Holiday Policy Page

Policy Listing​

Once created, the Optional Holiday policy will appear in the Leave Code Policy List, displaying:

  • Leave code
  • Allotment details
  • Effective date
  • Status
  • Action options: View, Assign, Edit, Copy, History

Summary​

  • Optional Holidays are defined by the organization
  • Employees can choose holidays based on personal or cultural preference
  • Limited number of Optional Holidays per year
  • Provides flexibility while maintaining a structured holiday policy

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