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Loan Request Approval Management

Last Updated: October 27,2025 Document Version: 1.0 **Prepared for:**Emgage HRMS Implementation Team

Streamlined Loan Processing The Loan Request Approval module enables administrators to review, approve, or reject employee loan-related requests such as EMI increases, tenure extensions, and skip requests in an organized and transparent manner.

Overview​

Alt text

Key Benefits This module provides administrators with:

  • Centralized Control: View and manage all loan requests in one place.
  • Real-Time Updates: Instantly reflect approval or rejection actions.
  • Transparency: Maintain a clear audit trail of employee requests and actions.
  • Efficiency: Approve or reject multiple requests with a single click.

Step-by-Step Process​

Step 1: Access Request Approval Tab​

Navigate to Loan Schedules → Request Approval to view all pending requests.

Each record displays key details:

  • Employee Name
  • Request Type (e.g., Advanced, Skip)
  • Adjustment Type (e.g., Increase EMI, Extend Tenure)
  • Installment Amount
  • Requested Amount
  • Reason
  • Status
  • Requested Date

!Request Approval Page

Example For instance, both Sachin Gupta and Avnish Sharma have requested EMI adjustments marked as Pending.

Step 2: Select and Approve/Reject Requests​

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Click the checkbox beside one or more employee names to select requests.

!Selection and Action Buttons

You will see:

  • A Remarks field for adding notes.
  • Two action buttons:
    • Approve
    • Reject

Approval Workflow Process Steps:

  1. Select one or multiple requests.
  2. Add remarks (optional but recommended).
  3. Click Approve or Reject.
  4. The system confirms with a success notification.

Example:
After approving Sachin Gupta’s EMI Increase Request, the system displays:
"EMI Skip Request approved successfully"

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Step 3: Review Approved and Pending Requests​

Alt text Navigate to the Requests tab to view all past and ongoing requests.
Each request is color-coded based on status:

  • Approved – Request successfully processed.
  • Pending – Awaiting admin action.
  • Rejected – Request declined.

!Approved and Pending Requests List

Status Insights You can track multiple types of requests here:

  • Extend Tenure requests approved for Sajjan Arora
  • Increase EMI requests processed for Sachin Gupta and Avnish Sharma
  • Skip requests with mixed approval statuses

Key Functional Highlights​

Core Features

  • Bulk Selection: Approve or reject multiple requests at once.
  • Instant Feedback: Real-time success message confirmation.
  • Request Tracking: View full request history per employee.
  • Status Updates: Automatically refreshes upon action completion.

Next: Explore the Loan Schedule Module to monitor repayment timelines and EMI adjustments in real-time.

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