Pay Elements Setup Administration

The Pay Elements Setup module in Emgage HRMS allows defining recurring and ad-hoc earnings and deductions for payroll, controlling calculation/payment cycles, compliance triggers, and sequencing for payslip display.

Module Overview

Major capabilities include:

Flexible Configuration: Add/edit pay element name, display name, type (Earning/Deduction), and frequency (recurring/ad-hoc).

Cycle Alignment: Assign calculation/payment cycles (monthly or otherwise) and link to compliance triggers (PF, PT, ESIC, Tax).

Edit/Add/Delete: Use pop-up forms to define calculation type, show/hide on salary slip, set compliance rules, and set effect (earning/deduction).

Order Sequencing: Drag-and-drop sorting ensures payslips display components in specified order.

Bulk Export/Filter: Export pay elements grid or apply advanced multi-field filters.

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Pay Elements List

A dashboard lists all configured pay elements with status toggle and quick actions.

Actions: Copy, view history, edit details in popups for quick maintenance.

Status Toggle: Instantly enable/disable for payroll eligibility.

Sorting: Rearrange order of elements for payslip/policy requirements.

Adding & Editing Pay Elements

"Add" aligns with pop-up forms:

Required Fields: Pay element name, display name, type (Earning/Deduction), calculation and payment cycles.

Optional Fields: Description, show on salary slip, calculation type (attendance/non-attendance), compliance applicability (PF/PT/ESIC/Tax), and properties for TDS/PT.

Calculation Logic: Set frequency (recurring/ad-hoc), calculation and payment cycles to sync payroll run logic.

Compliance Triggers: Enable/disable compliance rules for statutory processes.

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Filtering, Sorting & Export

Filter Panel: Filter by name, effect, frequency, status, calculation type, compliance, and more.

Sort Panel: Rearrange pay elements by drag-and-drop for payslip priority; save order system-wide.

Bulk Export: Download pay structure as XLS for documentation/compliance.

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History & Change Trail

Each change to elements is logged:

History Modal: Logs creator/editor, timestamp, and changed field values for compliance.

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Best Practice Workflow

Add/Configure Elements: Use popup for new items specifying required fields and logic.

Order & Compliance: Sort as per payslip display; enable required compliance properties (PF/PT/ESIC/Tax).

Status Management: Toggle as required for policy, audits, and changing structure.

History Audit: Always review change history before major updates.