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Special Permission

🔐 About Special Permission​

This permission is helpful when an Admin should see only selected employees and not everyone.

When this permission is turned on:

  • A Special Admin role can be created
  • If this permission is turned off, the employee will have only a limited Admin role

A Special Admin role can be created only when the role is set as Admin, not Employee.

📌 Prerequisites​

  • Logged in to the EMGAGE Dashboard
  • Access to Admin
  • Permission to manage Role Master

🔎 Accessing Role Master​

Use the Search option in the EMGAGE dashboard and search for Role Master.

Role Master Search

🧑‍💼 Edit Admin Role​

From the Role Master list, Find & Edit Admin.

This role is used to configure Special Permission settings.

Admin Role

⚙️ Accessing Special Permission​

Search for Special Permission

Special Permission is available under the admin role configuration.

Navigation Path:

  • Admin Master → Role Master → Special Permission

This section displays all available special permissions in checkbox format.

Special Permission Section

✅ Selecting Required Permissions​

Select permissions based on actual usage and role responsibility.

  • Enable permissions by selecting the required checkboxes
  • Multiple permissions can be selected
  • Avoid selecting unnecessary permissions to maintain security

Select Permissions

💾 Submitting Permission Configuration​

After selecting the required permissions, submit the configuration to save changes.

Once submitted, the permissions are applied to the role.

🏷️ Creating a Special Permission Role​

Go to the Role Add Button to create Special Permission Role Create Role

✅ Enabling Special Filter Permission​

When the Special Permission toggle is enabled, a criteria section is displayed.

Criteria can be applied using the following fields:

  • SBU
  • Designation
  • Department
  • Branch

Each field supports two rule types:

  • Any In – Only selected values are visible
  • Not In – Selected values are hidden & other values already selected

You must select the page where the Special Permission filter should be applied; currently, this filter works on the Correction pages.

Select Permissions

Example:

  • SBU → Any In → SBU-A
  • Designation → Not In → Payroll_Executive

Result:

  • Only employees from SBU-A are visible
  • Employees with Payroll_Executive designation are not shown

💾 Saving the Configuration​

After selecting the required criteria:

  • Review the selections
  • Submit to save the configuration

The filter is now attached to the Admin role.

👤 Assigning Role to User​

Assign the created Special Admin role to a user.

Important behavior:

  • The filter works only when the user is in Admin role
  • The filter does not affect Employee role

Assign Role

🧩 Behavior on Correction Page​

This feature is currently applied only on the Correct Request Master page.

On this page:

  • Filters are applied automatically
  • Fields with criteria cannot be cleared
  • Mandatory fields must remain selected

Filters

If enabled, it applies to:

  • Correction List
  • Approval Page

🎯 Role-Based Scenarios​

Case 1: User has only Employee role

  • Special Permission is assigned
  • No change in behavior

Case 2: User has Employee and Admin roles

  • Special Permission is assigned
  • Special Filter works only in Admin role
  • Employee role works normally

🚫 Page Access Impact​

Special Permission does not change page access.

Page access depends on the Admin role permissions.

Example:

  • User has Employee and HR Admin roles
  • Special Permission is assigned
  • When switched to HR Admin, only HR Admin pages are visible
  • If Payroll pages are not allowed for HR Admin, they remain hidden

🎉 Completion​

Special Permission setup is complete.

This feature helps control data visibility while keeping existing role and page permissions unchanged.

This function is currently available only on the Correction Page and will be extended to other pages in the future.

For further help, contact the EMGAGE Support Team.

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